Duty & Function

 

 

Roles and Responsibilities

Vice Dean for Academic Affairs

Vice Dean for Academic Affairs has the responsibilities to assist the Dean in leading the implementation of education, research, and community service.

 

Vice Dean for General Affairs and Finance

The Vice Dean for General Affairs and Finance has the responsibilities to assist the Dean in leading the implementation of activities in the fields of planning, finance, general administration, and information systems.

 

Vice Dean for Student Affairs

The Vice Dean for Student Affairs has the responsibilities to assist the Dean in leading the implementation of activities in the field of student affairs and alumni.

 

Division of Administrative Affairs

The Division of Administrative Affairs has the responsibilities to carry out planning, finance, academic affairs, student affairs, staffing, management, administration, housekeeping, state property, and reporting in the Faculty of Medicine.

The Division of Administrative Affairs carries out the following functions:

  1. Implementing the affairs of the preparation of plans, programs, and budgets in the Faculty of Medicine
  2. Implementing financial affairs in the Faculty of Medicine
  3. Implementing education, research, and community service affairs in the Faculty of Medicine
  4. Implementing student and alumni affairs in the Faculty of Medicine
  5. Implementing management and staffing affairs in the Faculty of Medicine
  6. Implementing administrative, household and state property affairs in the Faculty of Medicine
  7. Implementing data management of the Faculty of Medicine; and
  8. Implementing the evaluation and reporting of the Faculty of Medicine.

 

Subdivision of Academic, Student Affairs, and Alumni

The Academic, Student Affairs, and Alumni Subdivisions have the responsibilities to carry out education, research, community service, student affairs, alumni, data management, evaluation, and reporting affairs in the Faculty of Medicine.

 

General Subsection and State Property

The General and State-Owned Goods Subdivision have the responsibilities to carry out administrative affairs, housekeeping, and management of state property.

 

Subsection of Finance and Personnel

The Finance and Personnel Subdivision has the responsibilities to carry out planning, finance, management, and staffing affairs.

 

BPPM (Research and Community Service Unit)

BPPM has the duties to coordinate, implement, monitor, and evaluate research activities, community service, and faculty collaboration.

BPPM carries out the following functions:

  1. Improving the quality and quantity of research, scientific work, community service, and cooperation on a national and international scale
  2. Preparation of BPPM plans, programs and budgets
  3. Implementation of scientific research, community service, and faculty collaboration
  4. Coordination of the implementation of research activities, community service, and cooperation
  5. Implementation of research results publication, community service, and cooperation
  6. Implementation of cooperation in the field of research and community service with universities and/or other institutions both domestically and abroad
  7. Monitoring and evaluating the implementation of research activities, community service, and faculty collaboration
  8. Periodic reporting to the Dean.

 

PSIK (Center for Information Systems and Public Relations)

PSIK Faculty of Medicine is the manager of information technology infrastructure information systems at the Faculty level. The PSIK Coordinator of the Faculty of Medicine has the following duties:

  1. Publication and public relations, including:
    1. Planning and designing the publications of the Faculty of Medicine
    2. Managing the official website of the Faculty of Medicine in Indonesian and English
    3. Updating data and information about the activities of the Faculty of Medicine
    4. Providing assistance with online publications for lecturers and staff
    5. Coordinating with UB Information and Documentation Management Officer.
  2. Data collection and information systems, including:
    1. Assisting and providing support for other units within the Faculty of Medicine that require information technology assistance
    2. Managing the Faculty’s digital archives
    3. Together with UPT TIK, providing information and communication technology service socialization UB
    4. Coordinating with other units within the Faculty of Medicine to prepare data reporting at UB level
    5. Together with UPT ICT, providing periodic information technology training to UB’s human resources, both lecturers, education staff, and students
  3. Infrastructure, including:
    1. Managing the information and communication technology infrastructure of the Faculty of Medicine by following the management standards and quality policies of UB’s information and communication technology infrastructure
    2. Ensuring the availability of access to information technology services for UB’s academic community
    3. Coordinating the development and implementation of information technology services with UPT TIK
    4. Coordinating the implementation of infrastructure maintenance and technical support with UPT TIK
    5. Preparing documentation of infrastructure and information technology services of the Faculty of Medicine
    6. Carrying out monitoring and evaluation of the implementation of information technology
    7. Preparing and submit periodic reports on the development and application of information technology to UPT ICT.
  4. Handling complaints, including:
    1. Providing a special email for complaints using UB’s official email
    2. Checking the complaint email at any time and submitting the complaint to the superior for follow-up
    3. Sending feedback or complaint remediation plan to Information Management and Documentation Officer
    4. Including the cause/root of the problem, solution plan, and completion time for each response or complaint improvement plan
    5. Documenting complaints

 

BPJ (Journal Management Unit)

BPJ functions as a technical implementing element in the field of journal publishing and publication of scientific works of lecturers and students.

BPJ has the following duties:

  1. Organizing education and training on the preparation of scientific publications
  2. Collecting and selecting scientific works of lecturers and students for publication purposes
  3. Periodically publishing scientific works of lecturers and students in the form of journals and other publications
  4. Providing periodic reports to the Dean.

 

GJM (Quality Assurance Centre)

GJM is a unit that assists the Dean in implementing Academic Quality Assurance at the Faculty of Medicine level.

GJM has the following duties:

  1. Describing the quality standards of education into academic quality documents at the Faculty;
  2. Monitoring the implementation of academic quality assurance in the Faculty
  3. Evaluating academic quality assurance in the Faculty
  4. Submitting reports on the implementation of academic quality assurance at the Faculty periodically to the Dean.

 

UJM (Quality Assurance Unit)

UJM is a unit that assists the Dean in implementing academic quality assurance at the Department level.

UJM has the following duties:

  1. Describing the quality standards of education into academic quality documents in the Department
  2. Monitoring the implementation of academic quality assurance in the Department
  3. Evaluating academic quality assurance in the Department
  4. Submitting a report on the implementation of academic quality assurance in the Department periodically to the Head of the Department.

 

Faculty Ethics Commission

The Faculty Ethics Committee is a Commission that assists the Dean in enforcing the Code of Ethics.

The Faculty Ethics Committee has the following duties:

  1. Following up on reports of alleged violations of the Code of Ethics by the Faculty’s Academic Community
  2. Holding a hearing on allegations of violations of the code of ethics
  3. Providing recommendations to the Dean for violations of the Code of Ethics.

Health Research Ethics Commission

The Health Research Ethics Committee has the following duties:

  1. Reviewing, discussing and paying attention to research protocols on human and/or animal subjects that are proposed for ethical review
  2. Determining the feasibility of research in terms of research ethics
  3. Monitoring Serious Adverse Event (SAE) reports/unexpected events and recommend appropriate handling efforts
  4. Maintaining the confidentiality of documents and meeting notes of the Health Research Ethics Committee
  5. Declaring a conflict of interest
  6. Actively participating in training and socialization of research ethics
  7. Examining the ethical feasibility of community service activities that are made in the research format
  8. Reporting and accounting for all activities carried out by the Health Research Ethics Commission to the Dean.

 

FACULTY of MEDICINE

UNIVERSITAS BRAWIJAYA